How to Analyze Attendance with Attendance Analysis in TimeTec TA

Monday, September 06, 2021 TimeTec 0 Comments



Introduction
Management is always interested in knowing employees' recent attendance trends without looking at each employee's attendance report. Hence, for a quick look at the employee's attendance, the admin can navigate the Analysis tab for the attendance chart.

When you move the cursor on the vertical bar chart, the system will show the statistics and the percentages and number of users for each attendance category. 

You can also click each bar to show the list of users in each attendance category, such as Normal, Tardiness, On Leave, Rest day and No Clocking. For instance, the admin can click on the date to show the attendance list of the selected date. Even the list itself comes with a filter function where the admin can select only users who have tardiness issues or even select to see which type of tardiness, such as late in, early out, or extended break. 

The admin can also view the selected user’s attendance in detail on the top right corner of the listing or export the list in Excel format.

1. View selected user’s attendance
By clicking the selected user’s attendance, the admin will be redirected to the attendance page specifically to see the selected users’ attendance.

2. Export
You can export an Excel file based on the selected attendance category and the filtered list.

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.


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TimeTec VMS - Add Meetings with Visitor into Third Party Calendar Application

Monday, September 06, 2021 TimeTec 0 Comments



Introduction
To ease the use of the third-party Calendar application in TimeTec VMS, when a visitation in TimeTec VMS is created or confirmed, both host and visitor that have provided an email address shall receive the confirmation mailer. In addition, the mailer now has an “Add to Calendar” button, allowing hosts to mark the appointment to their calendars such as Outlook calendar, Google Calendar and more. You may follow the below steps to utilize this feature.

Process
1. To invite visitors, refer to instructions in the link below. https://www.fingertectips.com/2020/01/how-to-invite-visitors-using-timetec.html 

2. When the invitation link has been created, the host will receive an email with the details of the visit. Click the “Add to Calendar” button to add the visit to your calendar. 

3. When you click the button “Add to Calendar”, a calendar file (.ics) will be downloaded. Open the file and select the application to use such as Outlook, Google Calendar, and more. 

4. Once added, you can view your appointment in the selected application.



Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.



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How to Create Visitor Pass in TimeTec VMS

Friday, September 03, 2021 TimeTec 0 Comments



Introduction
This article highlights how an admin can create visitor passes in TimeTec VMS. These passes are vital for security guards or receptionists to select from the preset visitor passes during the visitor’s registration process. In addition, all the passes come with a QR Code where visitors can check and check out faster than the manual way. 

Process
1. Go to Settings > General Settings.

2. Go to Visitor Pass > Add ( + ).
Remark: You can create multiple sets of passes if you have different sets for different visitor categories.

3. Select the visitor pass size, insert a name, a prefix and select the required quantity. Enable display visitor parking lot if you want to associate a visitor pass with a specific parking lot displayed on the pass, and insert notes. Click on Next to proceed.

4. Enter parking lot no > Next.

5. Success notification will appear > Click OK.

6. Once submitted, you can click Edit to change the settings or View to view and download the visitor pass.

7. A new tab will open, showing the preview of the visitor pass, which you can download or print.

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.





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How to Set Location in GPS Clocking Method as Compulsory in TimeTec TA

Friday, September 03, 2021 TimeTec 0 Comments



Introduction
Global Positioning System (GPS) clocking uses a device such as a smartphone or a tablet to pinpoint a location. For example, with the GPS clocking method, a company can identify who got to work on time and who haven't turned up. This article explains how to set the location as compulsory for clocking via GPS for a company to monitor the staff's whereabouts.

Process
1. Go to Device > Assign Users to Device.

2. Click on Setting (Gear Icon) > Select Optional / Compulsory > Click OK.
Remark: This setting will affect users who are on GPS or NFC clocking methods. Users who are assigned for the Geofence Location option will not be affected.

    a. Optional: Users can clock without turning on the phone location.
    b. Compulsory: Users cannot clock if the phone location is off, and they must open the 
    location for clocking.

3. Application.
A. Optional.
- Users can clock even when the location is disabled, and the ‘’without location’’ remark will appear in the Success clocking notification.




B. Compulsory.
-A notification will appear to show the phone location is turned off > The user needs to click Yes. The system will automatically go to Location Setting > Turn on the Location.


-The location will appear after the setting is turned on, and the user can clock as usual.


Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.




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TimeTec VMS Reports

Thursday, September 02, 2021 TimeTec 0 Comments



Introduction
TimeTec VMS is a cloud-based Visitor Management System designed to better manage and monitor visitors in a building or an office. The system is an automated visitor management system where all visitor information is screened before the visits, providing a safe environment for the company. The TimeTec VMS also secures visitor information, available for future use and references. Integrated with the TimeTec VMS Mobile app, visitors and hosts will be notified of the visitation statutes, meeting times and visitation schedules.

TimeTec VMS offers various types of reports for listing, stored data and checking processes, and it retains data for up to 2 years.

Process
1. Go to Reports. Select type of report to generate.

2. Select a format, either PDF or Excel, and set the start date and end date for the report.

3. If an Excel format is selected, select and arrange fields to be included in the report accordingly.


4. Select to view all or filter specified data according to the type of report selected. Click generate to generate report.



5. Type of TimeTec VMS Reports:
a. Visitor Checked In-Out Report – Display the list of checked in-out visitors

b. Blacklisted Visitor Report – Display the blacklisted or pending for blacklist visitors

c. Visitor Profile Report – Display all visitor details


d. Total Visitor Report – Display the total checked in-out visitors per month

e. Total Checked-In Visitor Report – Display the total number of checked-in visitors by department.


f. Visitor Aging Report – Display the list of checked-in visitors based on the visitation period

g. Visitor Activities Analysis – Display all access activities by visitor

h. Access Point Activity Analysis – Display access activities by Access Point or Door

i. Transaction Log Analysis – Display all visitor’s transactions log

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.







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