Ingress / TCMSv3 - What is a Differential Overtime?

 

Introduction
Differential overtime is secondary over time that the company defines for different pay rate purposes. In some companies, their employees are given a different overtime rate after a particular work period.
The Diff. OT column is only displayed if you have configured the Diff. OT setting in your Clocking Schedule. Below are the steps to configure it.

Process
1) For Weekly type schedule:
Set the ‘Overtime Differential Rate Interval’ option under the Overtime tab 

For Flexi type schedule:
Set the ‘Differential overtime if total flexi-work hour exceeds workhour of’ option under the Over time tab 

2) Generate the Attendance Sheet to apply the differential overtime setting

Select user(s) > Specify the date range for the data to be generated > Click the OK button to generate the attendance 

3) There is a new column, “Diff OT”, which appears on the Attendance Sheet. The software splits the OT hour with normal rate and differential OT into two columns, making it easy for viewing and reading.


Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@fingertec.com, we will update it as soon as possible.

Device Connection Notification in AWDMS for Smart AC1 Series and Face ID 5 Series



Introduction 
By configuring this setting in AWDMS, you can receive notification regarding the device connection. The administrators will be notified through this feature when any of the devices lost connection and re-connected back to AWDMS software.
 
Steps
1) Configure the email setting
First, you need to configure your email account within AWDMS for it to send notification via email. To do so, go to System > Basic Management > Email Management > Email Parameter Settings > Insert SMTP Server, Port, Email Account, Email Password > Click Test Connection.


 
2) Go to Access module > Access Control > Parameters > Insert the recipient email address in the Alarm Monitoring Recipient's Mailbox.

 
3) And if the device is disconnected, the AWDMS will send an Email Notification to the recipient email to notify them of the news. 

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@fingertec.com, we will update it as soon as possible.

How to Set Working Locations in TimeTec TA



Introduction
These days, social distancing, self-isolation, or quarantine requirements have left many organizations with a physically dispersed workforce. Most have a significant percentage of staff having to work from home. For TimeTec TA subscribers, the clocking method for employees working away from the office may have also evolved to mainly GPS mobile clocking.
 
To help Admins or Managements monitor their worker’s daily work location, we introduced a new ‘Working Location’ feature. Admins can add multiple working locations for categorization/ classification purposes and tag these to the various clocking methods available in their account.
 
The system will then display a Working Locations Chart (at Admin Dashboard) with the clocking data organized according to those preset working locations.

Process
A. Add the ‘Working Locations’
1. Go COMPANY > Work Locations Settings


2. The system provides 3 default working locations (Work from home, Work on site, Work in office) that are editable but not removable and allows Admin to add new working locations (30 max).
 ‘+’ Icon: To add new Work Location
 Pencil Icon: To Edit Work Location Name or Description
 Dustbin Icon: To Delete the Work Location


B. Add ‘Working Locations’ to GPS Geofence
1. Go to DEVICE > Mobile Clocking > GPS Geofence

2. Click the ‘Pencil’ Icon to add the working location

3. Select the Working location and click ‘Submit’


C. Add ‘Working Locations’ to NFC/Beacon
1. Go to DEVICE > Mobile Clocking > NFC | Beacons.

2. Click ‘Pencil’ icon to edit work location and click ‘Update’ icon to save

 
D. Add ‘Working Locations’ to NFC/Beacon
1. Go to DEVICE > Mobile Clocking > WiFi Access Point

2. Click ‘Pencil’ icon to edit work location and click ‘Tick’ icon to save


E. Add ‘Working Locations’ to Webster/Smart DBS Terminal
1. Go to DEVICE > Terminal

2. Click ‘Pencil’ icon to edit work location and click ‘Tick’ icon to save


F. Add ‘Working Locations’ to QF Master
1. Go to DEVICE > QF Master

2. Click ‘Pencil’ icon to edit work location and click ‘Tick’ icon to save


WORKING LOCATION ANALYSIS - WEB VERSION
1. At the Home page > click on ‘Work Location Analysis’

2. Select date to review employees’ work location. The chart will display the work location records based on the employees' latest clocking data.



3. Data Grid
• Allow Admin to view users’ clocking categorized under each working location.
• Included View Attendance button to redirect to Attendance module.
• Included Print button to generate and download user list as PDF


WORKING LOCATION ANALYSIS - MOBILE APP
1. If the user clock-in outside the GPS Geofence area, they are required to define their working location manually.


2. For further analysis of ‘Working Location’, go to ‘Home’ > Swipe to the left


3. You may select each of the region or working location to check the list of users



Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.

How to Set Multiple Meeting Locations in TimeTec VMS

 

Introduction
A feature in TimeTec VMS, which is Multiple Addresses, can be utilized for a company with multiple branches at different locations that allows the admin to set an address for each block, representing premises at different locations or branches. With the feature, employees assigned to the block will have their office address tally with their actual work address. Hence, when the employee is inviting visitors, the correct office address will appear on the visitor's invitation message. The employees are also given the option to select the meeting location when creating an invitation or confirming an appointment. Following will be the detailed steps on setting up and using this feature.

A. Setting Building (Location) Address
1.       In TimeTec VMS, login as Admin, Go to Manage Company > Building


 
2.       Click Add Block to add new building/branch


3.       Insert details accordingly. Tick for the same as default company information if the location address and other details are similar to the current company details. Otherwise insert the new details accordingly. Then click on Next.


4.       Set the Level and Unit No. accordingly.


5.      If you are using the i-Vizit app on a tablet and would like to separate the viewing of the i-Vizit tablet for each specific location, untick Assign Location to all i-Vizit and then click on OK. You may ignore this if you are not using the i-Vizit app and proceed with clicking the OK button.


6.       Once successfully added, it will be listed in the Building section. Hover the mouse over the information icon to view details of the building or location. The address shown will also appear to the visitor in their visitation ticket based on the selected meeting location. Click on View to manage the building/location setting.


7.       Click on any unit to view the unit information and assign staff.


8.       Insert unit information, select Department/Division to assign. Once a department has been selected, the staff list will be updated based on the selected department. Click on the Add button to add more staff that do not appear in the list, or remove any staff from the list.


 
9.       Select staff to add. Then submit.

10.     Once successfully added, the unit information will be updated in the Building>Block module.


B. Invite Visitors with Meeting Location Selection
1.    From the Staff account, click on New Invitation.


2. Fill up visitor’s details and select Meeting Location accordingly. Then submit a copy link to be sent for visitors for their registration.


3.    Once an invitation has been created, send the invitation link to the visitor to confirm their personal information either by copying the invitation link or insert their email to send by email.


   
4.    After a visitor has submitted and confirmed their visit, a visitation ticket will appear. Address of the selected meeting location will be shown in the ticket. They may also download the ticket in a PDF form for future reference.

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timetec.com, we will update it as soon as possible.


Option to Reset User’s Leave Balance in Timetec Leave

 

Introduction
Resetting a user’s leave balance can come in handy when there is an issue pertaining to a user’s leave balance. For instance, it can be a mess when the admin has imported an incorrect leave balance or has manually edited an incorrect leave balance multiple times. 
However, any taken leave or earned leave will remain untouched.


Under the user leave balance page, there is a ‘Reset Balance’ button which allows the admin to reset the current leave balance according to the user’s leave allowance and policy settings.
Note: This action cannot be reversed

Process
To find the reset leave balance button, simply navigate to User tab > Manage user. Then, find the intended user for change followed by clicking on the leave settings button on the right.


After opening the leave settings for the user, simply navigate the Balance tab and the reset leave balance button will be on the bottom right corner.

 
To use the feature, simply click on the button. Upon clicking on the button, there will be a confirmation message shown to the admin.


After confirming the message, the user’s leave balance will be updated by eliminating previous updates, including imported leave balance and manually edited leave balance. However, the entitlement will not be erased but will be kept instead.


For another example, if the default balance in the leave policy assign to the user is 0 days, the balance will remain at 0 days after reset.



 
Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.


How to manage new user ID when downloading attendance logs if the user ID does not exist in Ingress/TCMSv3



Introduction
By configuring this option, the management can automatically create a new user ID that does not exist in the user tab when downloading the attendance logs. It eases the management to keep track of the new user downloaded from the device.

Process 
(Example shown for Ingress but applicable for TCMSv3 as well)
Download Attendance (Manual)
1. Go to Attendance tab > Attendance Sheet > click Download 

2. Select a device > Tick Create user if a user does not exist in Ingress > Ok 


Download Logs (Automatic – Auto-create new user ID only available in the latest Ingress version v4.0.2.3 / TCMSv3 v3.0.2.5 and above )
1.  Go to System Setting > System Parameter Settings > Server > configure the auto-download logs either opt for “Server Download Audit Data Interval or Specify 2 daily download timer. You may also refer to the link provided for further details in regards to auto-downloading the attendance logs given below.

http://www.fingertectips.com/2017/01/automatically-download-generate.html
2. Then, tick Create user if a user does not exist in Ingress > click Save

 
User Tab
The system will only create the user ID in the software. Thus, you need to manually download the users’ details via the software.


1) Go to the User > click Download user > click on your preferred device


2) Choose the newly created user ID > tick your preferred data to be download > configure the issuance date: 1/1/2020 > select the Group Duty Roster > click Download


Attendance Sheet
Go to Attendance Sheet > click Generate > select the user ID and date range > Ok 


Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@fingertec.com, we will update it as soon as possible.