TimeTec VMS - Facility Module



Introduction
In the month of October, we have added a new module: Facility in TimeTec VMS. This module allows employees to book available facilities in the office building using the TimeTec VMS App or through the Web. It simplifies the facility booking operation and makes the process more efficient as the entire process can now be performed as a self-service and unmanned.

Section 1: Manage Facilities (Web)
This tab is for Admin to add available facilities in the system. The Manage Facility feature is only available for Admin view. 

Steps to add a new facility
1. Go to Facility > Manage Facility and click +ADD button.

2. Add information about the facility. E.g: Facility Name, Operating Hours, Approver List, Cancellation option, etc. 



3. Next, define the availability/booking slot of the facility. 


4. Add the facility pictures. Upload photos of the facilities for reference.


Section 2: Add Booking Requests (Web)
Once the facility has been successfully added, users can start booking the facility. To book a facility, users  need to:
1. Click on the +ADD button location on the “Request & Approval” page.



2. The system will then initiate the booking process by allowing the user to choose and review the facility he/she intends to book.





3. Select the booking date and time. The system supports booking for multiple dates and time in a single request.



Note: Admin can make facility booking for personal or on behalf of other employees. 




Section 3: Manage Booking Request (Web)
Once a booking request has been submitted, the user will be able to view the booking details and check its status at Request & Approval > Manage Request page.



Manage Request (Requester View)

Whereas for approvers, they are able to review the requests and respond to each request accordingly.


Manage Request (Approver View)


Section 4: Facility Booking in Mobile Application

In the TimeTec VMS mobile app, the facility module is available under My Account section. Tap at More to access this section.


More Tab (with Facility Module added)

From this module, the user can view the list of facilities available for bookings. To book a facility, the user needs to:

1.    Select a facility
2.    View the facility information 
3.    Select time slots 
4.    Add remark/attachment
5.    Submit the request





Add Booking Request

Once the booking request is submitted, the user will be able to view his/her booking details and check the booking status at the Booking History page.
 

Booking History & Booking Details 

Whereas approvers will be able to review the requests and respond to each request accordingly.




Approval Process


Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.

How to Set User Leave Balance Notification to Email and TimeTec Leave App



Introduction
Introduced a new function known as the User Leave Balance Notification. This function allows the Admin to send a notification to users to update them on their latest leave balances, especially if the leave has been recently adjusted. This feature will reduce the workload from the Admin to manually Email to the staff regarding their le
ave balance and by following the simple steps below, the user will automatically receive their leave balance notification thru the Email and TimeTec Leave App as well.

Process
1. Login into TimeTec Leave > Go to USER > Manage User


2. Search the user > Click Leave Setting (Gear Icon)

3. Go to BALANCE


4. For any Leave Type, click Edit (Pencil Icon)


5. Mark the checkbox for “Send notification to user” and Save


6. Repeat for all the leave types that you wish to include in the notification
7. Click the “Notify User” button at the bottom

8. The system will send email and mobile notification with the latest leave balance for leave types that you have selected earlier.

A. User Leave Balance Notification Email
1. Below is an example of User Leave Balance Notification received by the user.


B. User Leave Balance Notification Mobile Phone (TimeTec Leave App)
1. On TimeTec Leave App, go to Notification.


2. Click on the ‘Balance: Your update leave balance’


3. Below is an example of User Leave Balance Notification received by the user.


Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.


i-Neighbour App: Enable Invoice Sharing with Residents in the Same Unit



Introduction
In the previous i-Neighbour app version, the system only allows the owner to view the invoice. However, in the latest i-Neighbour app version 3.2, we have added an option for the owner to share the invoice to all residents in the same unit. 

Process
1. Login as Owner

2. Go to E-Billing 

3. Enable Invoice Sharing. 

4. Click Share to confirm

5. Invoice Sharing option is enabled

6. Family members now can view the invoice.
If you are still having problems after completing all of the steps stated above, please contact us via support@i-neighbour.com.

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@i-neighbour.com, we will update it as soon as possible.

Fire Roll Call Report in TimeTec Access


 
Introduction
TimeTec Access system keeps record of who is and who has shown up in a building. It offers a roll call feature where a muster report can be generated instantly during an emergency. 

Many organizations choose to maintain a list of all employees so that the fire warden can conduct a roll call to ensure that everybody has been safely evacuated from a building in the case of an emergency event. As a result, work can be done more efficiently with shorter response times and also facilitate incident managers in locating personnel and visitors during an emergency. 

However, do take note that this Fire Roll Call report only works if you install an In-Out reader 
system. The In-Out reader system is a system where you have records of all users who enter and exit the access points (exit push button does not work in this case). 

Process
Step 1 - How do I establish the In-Out reader system in TimeTec Access?
You can use the access control devices in various combinations, for instance:
a) 1 unit of BLE-2 with QR code feature for In-Out record. Refer here       
     for more information on BLE-2.
b) 1 unit of BLE-2 paired with 2 units of QF Master for In and Out access control 
     devices. Refer here for more information on QF Master. 
c) 2 units of FingerTec access control devices, either Master-Master devices like R3-R3 
    or Master-Slave devices like R3-R3c. Kindly refer to this link for more information 
    about FingerTec models.

Step 2 - Setup and manage devices in TimeTec Access. 
You may refer to this link for a guide to manage device in TimeTec Access

Step 3 - Enable the ‘Required In and Out status’ and ‘Emergency Exit’ on the Main Door and 
Main Exit of the building.


Step 4 - Generate Fire Roll Call report in TimeTec Access by going to Report > select Fire Roll Call report.

Step 5 - Select the Date and Building. Then, click on the Generate button.


Step 6 - The report will present the number of employees who are still remaining in the 
building. You may click on the download icon to download the report in PDF format or click the print icon to directly print out the report.


Step 7 - Another report that you can use to learn if an employee is still inside the building is by clicking on the ‘Last Known Position Report’.


Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.

Setting of External Schedule Bell in Face ID 4D (FMM220)



Introduction
In early 2020, FingerTec launched a brand-new platform for Face ID 4 series which is known as the FMM220. With higher capacity and higher performance, this new platform aims to help users gain better user experience. 

User interface of the new Face ID 4D is different in comparison to the previous Face ID 4D. For those who need to utilize the external bell, especially in an industrial working environment, this article will provide you with the steps to configure the external schedule bell. 

Wiring Connection
Attached is the wiring diagram of connection between the external siren and the Face ID 4D 
device.


The port connects with an external siren.



Configuration in device
1. Go to Menu > Personalize > Bell Schedule. 



2. To enable the external bell function, users are required to select the correct bell type (either external bell or internal & external bell).




3. Please do not forget to set the external bell relay. Select NC2 to enable an external bell. 


You are all set to utilize the external schedule bell function after following the steps given above. If you are facing any issue regarding the setup, please do not hesitate to send your query to support@fingertec.com 

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@fingertec.com, we will update it as soon as possible.