Overnight Flexi Hour Clocking Schedule in Ingress & TCMS V3

Friday, June 16, 2017 FingerTec 0 Comments


Overnight.jpg

Introduction
Flexi Clocking Schedule is a working schedule that does not include any late-ins, early outs or overtime. This is suitable for groups of workers where their working time is not fixed.

Benefit
The use of flexible working schedule accommodates staff who do not have fixed working time and hence makes it easier for management to calculate total working hour, overtime and etc to match with their payroll system.

The flexi clocking schedule supports the following requirements:
  1. Flexi-working hours.
  2. Overnight working hours.
  3. Overtime when work hour exceeds normal working hours.


Clocking pairs
At General settings, users can choose a maximum of 3, 2 or 1 IN-OUT pairs from IN-BREAK, RESUME-OUT, OT-DONE pairs.
3 pairs
All 6 slots are for the recording of clocking time. There are no fixed OT slots.
2 pairs
The first 4 slots are used to record clocking time. There is a fixed OT-DONE slot for overtime.
1 pair
Only IN-OUT slot is used to record clocking time. There is a fixed OT-DONE slot for overtime.

It is important to set the most appropriate number of in-out clocking pairs to meet the company’s schedules and advise employees to follow rules for clocking, otherwise the attendance data might not be displayed appropriately.

For example, if 1 pair is selected, Ingress & TCMS V3 will fill up the IN slot followed by the OUT slot for the first 2 clocking times. If a third clocking time is downloaded to the software, then the new clocking will fill up the OT slot, while a fourth clocking time will fill up the Done slot. In short, the Ingress & TCMS V3 will arrange the clocking time in its according slots.

For more information on 1 pair clocking, refer to here.

Subsequent clocking for same working day
Maximum work hours to be considered as the same day work
For overnight flexi-hour, you must specify the maximum hour duration from the first IN clocking time to the last possible clocking time range.

For example, if you specify 18 hrs and if the first clocking is 10:00am; therefore the subsequent clocking before the next day 4:00am will be considered as the same day clocking. If the total working hours exceed the maximum hour duration as has been defined, the last clocking time will fall into the next day’s IN slot. Therefore, always specify the working hours duration, which is longer than the actual. This is to ensure the accuracy of the clocking data.

Separation hours between an out clocking and subsequent in clocking for next day
This is usually set for an employee who would work overnight, but is also scheduled to work the following day in the morning. If you set as 2 hours employee can take a one hour dining break, when they clock back in to work, this will keep their punches on the same day. If the gap between clocking times is more than 2 hours, the next punch will enter IN for the next work day.

Last log out time to consider as same day work
Instead of setting a limit on how many hours an employee should work to keep their hours on the same day, you can set a specific time that employees need to clock out by to keep their hours on the same day.

Double clock-in time
Ingress & TCMS V3 can block the ‘Double-punching’ for clocking time by using the software-logic which will ignore subsequent clocking that falls within the specified minutes in a clocking slot column. For example, if 1 minute is input into the column, this means that when the difference of 2 clocking times is less than 1 minute, Ingress & TCMS V3 will ignore the later and record the earlier time.

Overtime

You may specify the value in "Overtime if total flexi-hour exceeds workhour of". For example, employees will be provided with overtime if their working hours are more than 6 hours. Therefore, you should input 6 in that option.
Ingress & TCMS V3 calculates that the working hours of a user are more than 6 hours, it will show the extra hours as over time.
Example,
Total working hours = 8 hours
Standard working hours = 6 hours
Over time = 8 hours – 6 hours
= 2 hours

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