How to Create Organization Structure in TimeTec VMS

Tuesday, November 17, 2020 TimeTec 0 Comments

Creating the organization structure of your company in TimeTec VMS allows you to assign staff to specific departments accordingly. Staff can be easily identified based on the department show on their profile, making it more efficient and systematic for allocation and arrangement. This article will be providing guidance on the steps to create an organization structure in TimeTec VMS.

1. Once you have logged in into the Admin account, go to Staff > Organization Structure

2. You may create your organization’s branches, departments or sections by right clicking on the company name on the left panel. Click on Add Division to create a new division. 

3. Insert the name of the created division and then click save. To add a sub-level division, right click on the name of the department and click Add Division. You can add and rename the division in the Organization Structure as necessary.    


4. Once the division has been created, you can add staff by clicking on the relevant department. This can be found on the left panel. Then, click on Assign Staff on the right panel.

5. Select user(s) to be assigned to the selected department, and click Save.

6. To remove any assigned users from the department, click on the department on the left panel > Select staff > Remove Staff.

7. Once this step is completed, the allocated department for each staff will show accordingly in the Staff Listing.

 8. If the Pre-Register or Queue Relief features are enabled, visitors will have to key in the host’s department during the registration. 
Please note that visitors will have to insert the correct department name when filling up the self registration form. Visitors may request the information from their host.

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at, we will update it as soon as possible.


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