Enhancement of Import Users in TimeTec Solutions

Wednesday, November 18, 2020 FingerTec 0 Comments



Introduction
Now, with TimeTec, you can import a maximum of 1000 users at a time. You can also use this feature to update existing users’ information such as Alias, Date of Birth, Gender, Nationality, and etc, easily and in bulk. The Import User feature is available in TimeTec TA, TimeTec Leave, TimeTec Access, TimeTec Patrol and TimeTec Profile.

Process
Go to USER > Manage User

Click on Manage > Import User

Click on “Download .xlsx sample here “ to download sample for users import template file

Before you upload the file, it is better to separate your user lists into different sheets, according to your Organization Structure

These are the compulsory data to have:
    1. Name
    2. User 
    3. Account Issuance date
    4. Group Duty Roster
    5. Login username [email] (Only applicable for users allowed for web or mobile app access)

To import the file, click on Manage > Import User > browse and select the import file.

Match the header to the data fields available in the User Profile section. This action will tie-up the data from each column to the correct data fields. Repeat the same steps if you have separated the user information into different sheets. Ignore sheet that is not relevant/applicable. You can update users organization structure later at Company > Organization Structure



Before finishing the steps, please check the validity of your user information before you import them into the system to avoid future problems.

Account Activation
TimeTec Account Activation can be done either by Email or Manual Activation. Please select the preferred method of activation as listed below:


Email Activation (Recommended)
The system will send Account Activation Email to  all new users’ email addresses. Users will have to access their email, click Activate Account and set a new password to access TimeTec. The system will send the Activation Emails to new users only and will not affect the existing users.

Manual Activation Sample file
For this option, the system will generate a random password for the first time login. This applies to new users only, it will not affect existing users and it will not replace the password of the existing users. The generated file can be downloaded ONLY ONCE. To set a temporary password again, go to User > Manage User > click Edit > and go to User Information section > set new temporary password.
After confirming  > click on “Import” and Generate users attendance.




Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.

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