i-Account - Generate Invoices Automatically with Auto Batch Invoice Feature



Introduction
Auto Batch Invoice feature in i-Account can generate invoices automatically using pre-configured settings. Hence, instead of Admin manually creating invoices, they can enable this function and preset the time for billing. The system will automatically generate the invoices on the scheduled dates.  

Process
The details on how to configure Auto Batch Invoices are provided below:

Configure Auto Batch Invoice Settings
1. Go to Property > Invoice > Batch Invoice to configure Auto Batch Invoice settings.

2. Click on the “Auto Batch Setting” icon.


3. Click on the “+Add New” icon to add a new auto schedule settings. 


4. Key in the Schedule name and define the settings.


5. Once you fill in all the required information, click on “Add New” to add the settings. 


6. Once the auto schedule is successfully added, it will be displayed on the Recurrent Setting Listing. 


7. To edit or delete the schedule settings, the Admin can use the icons below: 

View Automatically Generated Batch Invoices
The admin can view the Auto Generated Batch Invoice inside Property > Invoice > Batch Invoice once the invoice is generated.

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.




How to Close and Reopen GL Transactions in i-Account



Introduction
A general ledger (GL) represents the record-keeping system for an organization's financial data, with debit and credit account records validated by a trial balance. 
In i-Account, for example, Admins can close and lock a GL after performing month-end closing and generating the monthly financial report. This step prevents any unauthorized or accidental changes to the closed financial periods. Once the GL is locked, users will not have access to edit or delete historical transactions or enter new transactions for the locked dates. However, the locked dates may be reopened by the admins.

Process
The steps on how to close GL transactions are as below:

a) Close GL Transactions
1. Go to Banking and General Ledger > Maintenance > Closing GL Transactions.

2.Select the End date of closing period to close the GL. 

3. However, to proceed with the closing, the admin needs to enter a Closing password when the account is closed for the first time in the system. 

Note on Closing Password: 
i. All the account users share the same password.
ii. Admins do not need to enter the password for subsequent closings but need it to reopen closed dates. 

4. Next, click Close Transactions to proceed with the closing. 

Example of transactions that fall before and after closed: 
To edit any transaction, Admin can go to Banking and General Ledger > Inquiries > Journal Inquiry 

Before Close GL Transaction:
Admin can click the Edit icon (pencil) to edit:

After Close the GL Transaction:
Admin needs to click the “Show Closed” checkbox for the transaction to stop accepting any edits anymore. 

b) Reopen GL Transaction
The Admin can reopen the closed period to edit or save a transaction date based on or before the closing date. 
To unlock, change the closing date to an earlier date, enter the Closing password, and click “Close Transaction”. 

c) Manage Closing Password
1. If you want to change the password later, click “Manage Password” at the top right of the page. 

2. Enter the Old Password and Create New Password to proceed with the changes.  

3. Click the “Update Password” icon to proceed.

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.



How to Set Holiday Description on Remark for All Users using User Duty Planner on TCMS v3 or Ingress



Introduction
A holiday is a day type in our attendance system. The day type examples are Workday, Offday, Holiday and Rest day. By inserting all the holidays in the Holiday List, it is applicable to all users in the system. Thus a day type for specific dates will become a Holiday. However, due to insufficient space on the attendance sheet and reports to display, there will be no specific holiday description on it. 

Process
The following steps will guide and explain how to fully utilize and update for multiple users and put remarks as holiday descriptions for all users. 

Set the holiday in the Holiday List; the following screenshot is an example.

Once completed, you may set remarks for all users on the holiday date, go to User Duty Planner > Batch Update User > Select all user > Select date > Select remark > Set



Once completed, generate the Attendance Sheet once again for the user for the holidays to show in the day type and the holiday description to show in the holiday list.




Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.




Activate Handheld POS into TimeTec Parking for Valet and Enforcement



Introduction
The POS device is for parking officers to collect valet parking fees and issue and collect parking penalties.

A cloud-based valet parking system like TimeTec Parking helps valet parking business owners eliminate cash handling risks, increase daily operational efficiency and provide better payment convenience to the valet customers. Explore TimeTec Parking Valet.

On an Android smartphone, you can either purchase the POS device from TimeTec or install the Android mobile app, TimeTec Parking Officer. For more information on the TimeTec Parking system, please refer to this link

Process
1. Download and install Parking Officer App on PlayStore.


2. Get a Mobile ID on the Parking Officer App, and insert it into the TimeTec Parking Web. Click on Device > Manage Handheld POS > click Add button > Insert Mobile ID and Description(Location)


3. Setup valet charge rates and penalty rules on the TimeTec Parking system. The instructions are explained in this document.

4. For valet parking on the Parking Officer App, select Valet > click Add button > register the customer information.



5. To add a penalty on the Parking Officer App, click Penalty > Add button > insert car information and a picture for proof.




6. For payment, you have the option to select Online or Offline payment.



Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.



How to Manage TimeTec Parking Kiosk, TPK- 1 in TimeTec Parking System



Introduction
TimeTec Parking accepts all types of cashless payment methods, from the Touch 'n Go cards, the most popular and dominating 90% of parking cashless payment methods in Malaysia, to credit and debit cards and e-Wallets by QR Code scanning. While customers can make all these payments on the App, online, TimeTec also provides the parking kiosk for convenience for patrons who do not prefer to use the App. 

The TimeTec Parking Kiosk, TPK- 1, is a slim and weatherproof parking payment kiosk designed to stand extreme indoor and outdoor environments for long-lasting durability. It is available for operators and building owners to ensure a safe round-the-clock collection of cashless parking fees for the parking patrons.

TimeTec TPK-1 has been seamlessly integrated with the cutting edge cloud technology of TimeTec Parking System, making it suitable for casual and seasonal parking. Across multiple sites, it improves parking revenue for parking operators and building owners. For more information and specification on TPK-1, please refer to this link.

Process

1. Workflow diagram for TPK-1


2. Installation diagram for TPK-1

3. Activate TPK-1 into the TimeTec Parking System by accessing the Device > Manage TPK-1 > click Add button. The operator ID and reader ID will be provided by Touch ‘n Go.

4. Assign TPK-1 into the Entrance and Exit channel by accessing the Parking Rule > Entrance & Exit Channel. Then, choose TPK on Device Type selection, and assign it as Entrance and Exit.

5. Assign the Entrance and Exit Channel into the Parking Lot.
    - Click Parking Rule > Parking Lots.

    - Select added Car Park > click Edit

    - Assign the created Entrance and Exit Channel into Car Par > Click Save.

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.