How to Set Working Locations in TimeTec TA

Thursday, April 15, 2021 FingerTec 0 Comments



Introduction
These days, social distancing, self-isolation, or quarantine requirements have left many organizations with a physically dispersed workforce. Most have a significant percentage of staff having to work from home. For TimeTec TA subscribers, the clocking method for employees working away from the office may have also evolved to mainly GPS mobile clocking.
 
To help Admins or Managements monitor their worker’s daily work location, we introduced a new ‘Working Location’ feature. Admins can add multiple working locations for categorization/ classification purposes and tag these to the various clocking methods available in their account.
 
The system will then display a Working Locations Chart (at Admin Dashboard) with the clocking data organized according to those preset working locations.

Process
A. Add the ‘Working Locations’
1. Go COMPANY > Work Locations Settings


2. The system provides 3 default working locations (Work from home, Work on site, Work in office) that are editable but not removable and allows Admin to add new working locations (30 max).
 ‘+’ Icon: To add new Work Location
 Pencil Icon: To Edit Work Location Name or Description
 Dustbin Icon: To Delete the Work Location


B. Add ‘Working Locations’ to GPS Geofence
1. Go to DEVICE > Mobile Clocking > GPS Geofence

2. Click the ‘Pencil’ Icon to add the working location

3. Select the Working location and click ‘Submit’


C. Add ‘Working Locations’ to NFC/Beacon
1. Go to DEVICE > Mobile Clocking > NFC | Beacons.

2. Click ‘Pencil’ icon to edit work location and click ‘Update’ icon to save

 
D. Add ‘Working Locations’ to NFC/Beacon
1. Go to DEVICE > Mobile Clocking > WiFi Access Point

2. Click ‘Pencil’ icon to edit work location and click ‘Tick’ icon to save


E. Add ‘Working Locations’ to Webster/Smart DBS Terminal
1. Go to DEVICE > Terminal

2. Click ‘Pencil’ icon to edit work location and click ‘Tick’ icon to save


F. Add ‘Working Locations’ to QF Master
1. Go to DEVICE > QF Master

2. Click ‘Pencil’ icon to edit work location and click ‘Tick’ icon to save


WORKING LOCATION ANALYSIS - WEB VERSION
1. At the Home page > click on ‘Work Location Analysis’

2. Select date to review employees’ work location. The chart will display the work location records based on the employees' latest clocking data.



3. Data Grid
• Allow Admin to view users’ clocking categorized under each working location.
• Included View Attendance button to redirect to Attendance module.
• Included Print button to generate and download user list as PDF


WORKING LOCATION ANALYSIS - MOBILE APP
1. If the user clock-in outside the GPS Geofence area, they are required to define their working location manually.


2. For further analysis of ‘Working Location’, go to ‘Home’ > Swipe to the left


3. You may select each of the region or working location to check the list of users



Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.

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