View Attendance Data in TimeTec TA



Attendance plays an important role for HR staff to calculate staff payroll and determine staff performance in the industry. Hence, missing attendance records in the system can be crucial if a member of the staff claims that he/she has attended to work. This may result in staff attendance discrepancy.

Attendance Sheet
The attendance sheet is the fastest and easiest way to view users’ attendance data. You can filter the attendance sheet by selecting a few criteria such as date range, organization structure, group duty roster, and schedule number. The attendance data is available for a period of 2-year only, and all the data surpassed this period of time will be automatically moved to the archive section.

1. Login to TimeTec TA https://www.timeteccloud.com/.
2. Go to ATTENDANCE > Attendance.

3. The attendance sheet can be filtered based on your information requirements.

4. The displayed column can be managed by clicking on the manage column icon.

Generate Attendance Data
Generate attendance data is compulsory when changes have been made to your schedule setting. This step is important as it ensures that your attendance data follows the latest settings and that the attendance data generated is correct. Select the date range for new rules to be applied. The new changes will only affect the attendance data within the chosen date range.

Note: For immediate data rendering, please generate attendance only for 1 user with a date range of 31 days or less. A large attendance data selection could take up some time to complete the data generating process. If you are generating a large selection of data, please be patient. Once the process is completed, you will receive a notification. 

1. Go to ATTENDANCE > Attendance > Manage > Generate

2. Select user > Choose Date range > Submit

Report
Electronic Time Card Report

Electronic Time Card report is the standard and common report used by organizations to view the detailed attendance data for every staff. It displays the general user attendance records which consist of the users’ clocking activities of up to 14 columns including calculated work time, breaks, overtime and work hour shortage, in a chosen date range. This report also contains the summary of attendance, tardiness and leave taken by the selected users.

1. Go to Report > Attendance Listing > Electronic Time Card

2. Select users > choose date range > “Submit” to generate report
Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.

How to upload your company's employee handbook in TimeTec TA



Introduction
An employee handbook is a document that communicates your company’s mission, policies and expectations. Employers give this to employees to clarify their rights and responsibilities during their employment with the company.

With TimeTec TA new features, staff can easily access the employee handbook from the TimeTec TA Web and Apps. By following the indicated process below, management can upload the employee handbook onto the TimeTec TA web portal.

Process 
1. Login to TimeTec TA > COMPANY > System Settings.

2. On the ‘Employee Handbook’ section, click the ‘+’ button to upload the file. Please note that the handbook will be available for all employees on Web > Home and at the Side Menu of the TimeTec mobile app. Supported format includes PDF, jpeg, jpg, png. Max file size: 10MB

3. You may fill in the Name of the file. Click on the ‘Browse’ button to browse the file and click ‘tick’ to confirm.

4. Once the file has been successfully uploaded, the Handbook document will appear as shown below.

5. How to download the Handbook from the user view (TimeTec Web)?
Go to PROFILE > Profile.

6. Click on ‘Employee Handbook’

7. Click the download button to download. The file will be automatically saved to your PC.

8. The image below demonstrates how users can download the Handbook from the user view (TimeTec TA App). Press the side Menu > click your name

9. On your profile page, click on ‘Employee Handbook’.

10. Click on the download icon to download the Handbook. The file will be automatically saved to your Mobile Phone.

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.

How to Create NFC / Beacon Checkpoint in TimeTec Patrol



Introduction
Patrol checkpoints are of the utmost importance when it comes to executing security. You will need to identify the checkpoints needed for the guards to conduct scheduled patrolling on a daily basis to ensure the premises’ protection is well-maintained. This is also to guarantee the patrolling route is organized and guards will give extra focus on the areas that are marked significant. 

Process
1. Login to TimeTec Patrol > Click Routes > Choose Location & Checkpoints

2. Right-click on the patrol location > Click Add New Building

3. A new column will appear. Fill up the building name > Click Save

4. You can include the address by clicking the edit ‘pencil icon’

5. Now, add a patrol checkpoint. Right-click at building > Choose Add New Floor

6. A new column will appear. Fill up and click Save.

7. If there are only several checkpoints within the building, right click and select add NFC Checkpoint or add Beacon checkpoint. This shall be added according to which gadget you chose (e.g. NFC or Beacon)

8. If there are more than one checkpoint which you would like to add for patrolling, click on the add checkpoint button.

9. At the new pop up page, you can select NFC or Beacon depending on the method you have chosen. You will need to fill up the checkpoint names at each of the columns.

10. After the configuration is completed, click on the submit button to proceed.

11. The checkpoint which you have just added will be inserted automatically and will be ready to enroll as checkpoint(s).

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.

How to Set Leave Restriction for Single User



Introduction
In certain cases and situations, management might face uncontrolled leave application and approval from their staff. Leave management is an important aspect that needs to be carefully taken care of in every organization in order to ensure that the business’s operational flow is not interrupted. This is a quick guide on how to disable the leave type for certain employees and to ensure that the company business continues to run smoothly through a high-volume period.

Process
1. Before performing this process, please ensure that the user has been assigned to comply with the company leave policy.
2. Login into TimeTec Leave > USER > Manage User

3. Click the ‘gear’ on the respective user that you wish to make the restriction.

4. On the ‘Allowance’ tab, you can manage the leave type restriction.
REQUEST ENABLED: Green indicates that the user is able to apply; Null indicates the leave type is disabled, that the user cannot apply.
5. Select ‘No’ on the REQUEST ENABLED to disable the leave type and click on the update icon to save.

6. Once the settings have been completed, the user will no longer be able to apply for the leave as the disable leave type will not be displayed on the user leave type application. 

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.

How to Setup Security Account in TimeTec VMS



Introduction
To ease the visitor registration process, a tablet can be placed at the guardhouse or reception downloaded with the i-Vizit App. Supported as the most comprehensive Visitor Management System and is developed as a core component to be installed at the guardhouse’s/reception’s tablet. TimeTec VMS can be for office use using TimeTec VMS App. The i-Vizit App can be integrated with TimeTec VMS App for employees to handle walk-in and pre-registered visitors. This article will demonstrate the process of setting up the security account in TimeTec VMS. 

Process
1. Using Admin account in TimeTec VMS, go to Settings > Security Account > Add

2. Fill in the account details as completed below.
3. After the steps above have been completed, the registered security account will be shown under the Security Account section as below demonstrated.

4. Now, to connect the security account with the tablet at the guardhouse/receptionist front desk, download the i-Vizit app from the Playstore or App Store.

5. Select TimeTec VMS as the Platform type. Then, type in the security account credentials you used to register previously. Click login.

6. You can now use the i-Vizit application installed in the tablet at the guardhouse/receptionist front desk for visitor registration purposes.

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.

How to Import Overtime in TimeTec TA



Introduction
TimeTec TA comes with an import OT feature which minimizes the workload of the Admin / Human Resources from keying in the OT data in the Attendance Sheet manually. This feature accommodates the management with quicker collection of the OT data and tabulates all data in our xlsx file.

This feature is mainly used for new subscribers if they wish to keep the OT data in the TimeTec TA that was backdated for payroll purposes.

Process 
1. Go to ATTENDANCE > Attendance.

2. Go to Manage > Import Overtime.

3. Then, download .xlsx sample template to fill in the overtime details.

4. Here in the below is the sample file of the downloaded .xlsx format.
*Note
1. Please ensure the OT hour format used in this file is the SAME as you have set in the System Settings: (hh:mm or hh.hh)
2. Information in the “Name” column will NOT be saved in the system as it is used for reference only.
Date = Overtime on particular date
Overtime = Total Overtime of particular date
Shift = Users Shift No (if the user is not assign to any multiple shift, keep remain as Shift No 1) 


5. Once you have completed filling in the .xlsx file, the next step to carry out is to upload the file onto the TimeTec TA system. On the same Attendance page, go to Manage > Import Overtime. Browse the file and click ‘Next’ to proceed.

6. After the file has been completely processed, you will be able to preview the overtime details. Click “Import” to proceed.

7. Next, the system will pop out a message as shown below to inform you that the process has now been completed.

8. You may check the imported overtime value which will be displayed in bold on the Attendance Sheet.

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.