Start WiFi Clocking With TimeTec TA App



Introduction 
Within TimeTec TA, users previously had 3 different ways to personally clock their attendance from a smartphone. Following our latest release we are notching that up to 4, by offering one more clocking method to users, known as Wifi Clocking. With this added feature, employees will now be able to clock-in via smartphone as long as they are connected to a pre-enrolled Wifi Checkpoint, for which they have also been assigned as user.

Thus, the latest range of personal clocking options in the mobile app will now include:
   -  GPS Geolocation
   -  Beacon
   -  NFC
   -  Wifi Checkpoint (NEW)

Before employees can use Wifi Clocking, the Admins first need to make some configurations through the mobile app, which we are covering below.

Meanwhile, for the employees, please refer here for additional guidance on mobile clocking.

Process 
Admin Setup
To use this clocking option, Admin must first add the necessary Wifi Access Points to the system as clocking Checkpoints and then assign users to the relevant Checkpoints. 

1. Login to Mobile app > navigate to Settings > Wifi. 

2. Select the “+” icon at upper-right corner or “Add Now” to add a new Checkpoint.


3. The system will auto-detect the Wifi Access Point of the current network your device is connected to. (You can also choose to rename or choose to untick “Assign this Wifi to checkpoint” to solely create a new Checkpoint without assigning the Wifi Access Point.)

Press “Submit” to add this Access Point as a new Checkpoint.

4. Once added, select that Checkpoint to assign your users. There are 2 tabs, Add User & User Assigned. In the Add User screen, choose the user for that Checkpoint and then press tick to submit (upper-right corner). Later on, should you wish to, you can un-assign users at the 2nd tab, User Assigned. 

Note: You can assign each user to more than one Checkpoint. That is advisable if your staff is not based in a fixed office and if they are always moving around the premises.

5. The Setup is now complete and you can view details of that Checkpoint. There are also options to disable the Checkpoint using a toggle button and to reset the access point.

6. Now, users are allowed to use Wifi Clocking. You may ask them to refer here for guidance on using Wifi Clocking.

7. Additionally, Wifi Clocking method will be shown throughout TimeTec TA, for example:

i. WiFi clocking method in Admin Dashboard

ii. Data Audit List

iii. Mobile Location Tracking Report – Wifi Clock-In

TCMS V3 Release Note (v2.1.4.8)



FingerTec has now released TCMS V3 v2.1.4.8 which adds 15 new features and fixed 10 software bugs to
greatly enhance the user experience while using TCMS V3 software.

New Features and Enhancements:

1. Added "Group by Dept" option for Month by Month Analysis report. By enabling this option, users will then
be arranged according to their department within the report.

2. Added Total of "Late In" and "Absent" for each user in Tardiness Report.

3. Added new settings for user system role to allow/disallow “Remove Transaction Log” while downloading the data.

4. Added Import Roster option in User Duty Planner.
5. Added clocking details to display the device model in attendance sheet when applying Enable Attendance Records from selected devices.

6. Added DIFF OT calculation for Early Login Time Range. The system will now be able to calculate DIFF OT for any period before IN time.

7. Added message notification on System Settings prompting to restart services.

8. Added clocking schedules general options to manage Late In/Early Out work hour deduction.
9. Added department selection via drop down list ONLY for single level department setup.

10. Added selection for Default Payroll in System Settings.
11. Added Electronic Time Card report with 2 or 4 columns instead of 6 columns.

 
12. Added Rate/Hour option to Electronic Time Card report.

13. Added Export Alphanumeric User ID to USB.
14. Added Company Name on the top bar of the software.

15. Added face template count per user display in Device User Listing report.
Bugs Fixed:
1. Fixed Export missing clocking data for flexible schedule in export attendance details.
2. Fixed unable to sort users by department in Log List within Monitoring module.
3. Fixed Face Template failed to upload to device via TCMS V3 software.
4. Fixed wrong increment of Fingerprint template value when exporting or reading users in USB file.
5. Fixed Export users to USB displaying unknown card number when exporting users’ details to USB.
6. Fixed unable to export Sage UBS using Employee ID.
7. Fixed Unable to save changes in User Duty Planner if using Arabic Language.
8. Fixed Export Data Audit List Type 2 generating User ID starting with first digit of each ID.
9. Fixed Attendance Sheet with imported leave missing after generating the attendance sheet.
10. Fixed wrong calculation of the total work hour in terms of overtime differential rate in overnight daily schedule.



How To Enable Attendance Approval And Approve Attendances in TimeTec TA



INTRODUCTION -
TimeTec TA has introduced a new feature which enables the approval process of the user’s attendance report to be performed within the system. Therefore, users with administrator privilege could check user attendance data before deciding whether to approve or reject the attendance report. This feature is suitable for companies that require a supervisor to verify the attendance report of his/her employees. Even better, the approval function can be performed by Admins on both web and mobile platforms for added convenience.

In this article, we prepared a guide on how to enable the Attendance Approval feature and approve employees’ attendances in TimeTec TA. 

PROCESS -
Note: Only users with Administrator role in TimeTec TA could approve the user’s attendance in TimeTec TA.

1) Enable this option in System Settings - Attendance Approval allows Admin to make approval on staff attendance.

2) Go to Attendance > Attendance Approval - Admin with the special Approval rights (provided in System Role) will be able to approve attendance; Approved attendance can be unapproved.

3) Admin can also choose to notify the user once they have approved/unapproved user’s attendance. 

4) Only approved attendance can be exported through the Export Attendance, Export Attendance to Payroll and Export Attendance Scheduler features.  

5) Once approved, the data is not allowed to be updated by edit attendance, download data from terminal, update user’s group roster, update schedule setting, generate attendance manually and etc. 

6) To update approved attendance, users must first proceed to unapprove the attendance.

7) Electronic Time Card shows Approved/ Pending status.

For more details of what’s available with this feature, please refer to the step-by-step guide below. There are 4 sections to this topic:

A) How to Enable/ Initial Setup
B) How to Approve (Web)
C) How to Approve (Mobile app)
D) Reports & Export Attendance Data after approval    

A) How to Enable/ Initial Setup

1. Login to TimeTec TA (Web) and go to Company tab > click on System Settings.



2. Next, go to Time & Attendance section and then click on Edit button.



3. Tick on the Attendance Approval option and then choose a date to start enabling this option. After that, click on the Tick button to save the configuration.



4. Once you enable this feature, you will be able to view Attendance Approval in the Menu (it’s hidden if option is not enabled).



5. Next, configure the Approvers by reviewing whether Approve rights have been given to the relevant Admin roles. Go to User> Manage System Roles & Admin > System Role and select to Add/Edit.

Note: There are 2 separate rights involved, approve in Web and approve in Mobile. 

i) Admin given right to “Approve” is allowed to approve attendance in Web

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ii) Admin given right to “Approve” is allowed to approve attendance in Mobile app

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B) How to Approve (Web)

1. If you are the supervisor/manager charged with approving staff attendance, go to Attendance > Attendance Approval in the Menu (it’s hidden if this option is not enabled in the account).

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2. At the User Listing, click on the Clock icon to view attendance details of the chosen user and to approve or unapprove attendance.



3. Next, the screen will display Attendance details. Use the filters to retrieve your relevant date range. Select/tick the relevant date(s) you wish to approve, then click “Approve”. Once a date is approved, a green tick will be shown in the Edit column. You can also repeat the steps to unapprove attendance for any date.

i) “Approve” button will be shown when all attendance is unapproved


ii) “Unapprove” button will be shown when all attendance is approved


iii) Both buttons will be shown when attendance is a mix of approved and unapproved  


4. After you have approved any date, a success message pops up. There will be an option to notify the affected user. The same notification option also appears if you subsequently choose to unapprove attendance.


5. Once done, a message will appear on the screen stating that the attendances can now be exported to payroll.




6. If you choose to notify user, system sends an Attendance Approval Email to the user.

i) Approved

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ii) Unapproved

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7. Additionally, if you choose to notify user, system also sends an Attendance Approval Notification to the user.

i) Approved


ii) Unapproved



8. When user login, they will also be able to see if their attendance has been approved.

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C) How to Approve (Mobile app)

1. Login to Admin account > Menu > Attendance > select the Approval icon (Clock) on the left of User Listing.


2. Next, at the chosen user’s Attendance Approval screen > filter for your appropriate Date Range > select “Approve” icon at upper-right corner. This will approve the whole date range (use the filter if choosing individual date).

Once the dates are approved, a green vertical panel will be shown on the left. You can also repeat the steps to unapprove attendance for any date.

i. Approve Icon


ii. Approved Attendance Details > May also choose to “Unapprove” 


3. After you have approved any date, a success message pops up. There will be an option to notify the affected user. The same notification option also appears if you subsequently choose to unapprove attendance.

i. Approve- Option to notify user


ii. Unapprove- Confirmation message & Notification option


4. If you choose to notify user, system sends email & mobile notification to the user.


D) Reports & Export Attendance Data after approval    

To recap what is mentioned above:

1) Only approved attendance can be exported through Export Attendance, Export Attendance to Payroll and Export Attendance Scheduler features.  

2) Once approved, the data is not allowed to be updated by edit attendance, download data from terminal, update user’s group roster, update schedule setting, generate attendance manually and etc.
 
3) To update approved attendance, users must first proceed to unapprove the attendance.

4) Electronic Time Card shows Approved/ Pending status.

Only approved attendance will be able to be exported

i. Export Attendance


ii) Export Detail

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iii) Export Summary

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iv) Export Attendance Scheduler

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v) Export Attendance to Payroll

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Report - Electronic Time Card

i) Approved

When generating the Electronic Time Card report for users on the date that the attendance has been approved, there will be an Approved stamp on the report to prove that the attendance report has been checked and approved.




ii) Pending Approval

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