TimeTec – Profile Layouts and Data Fields

Tuesday, June 28, 2016 TimeTec 0 Comments

This post was originally published in June 2016 and was updated in Jan 2019.

Please note that the information and images below refer to TimeTec TA software. However, this particular module/ feature is also available in TimeTec Patrol and TimeTec Leave with the same rules and functionality, hence you can also use this as reference for all three abovementioned softwares.

TimeTec TA has launched a new feature which conveniently allows the admin to add data fields in the user profile layout.  

Some companies require different types of information. TimeTec TA System Admin will be able to customize accordingly the additional data fields to match company preconditions in the user profile layout and determine the viewing rights between admin views and normal user views.

To customize the Profile Field layout, here’s what you need to do:

Step 1 > Set Data Field

Set the additional data fields you require, for example Marital Status, Insurance No., Passport No, Spouse Name, etc.

Step 1.1 > Go to Company > Profile Field > ‘Manage Data Field’ tab. Click on the Add Button

Step 1.2 > Add Customized Data Field

Module to Apply - User Module (This feature only supports to add customized data field in the user module)
Data Type – Users may select the data type they require
·         Text - Single line textbox that may contain up to 2000 characters
·         Text(Multiple Lines) – Multi line textbox that can contain up to 2000
·         Check box - A field that can have two posibble values. Examples "True or False" ,
            "Yes or No"
·         Date - A date field where you can configure to suit your requisite
·         Date and Time - A date and time field with a date and time selector
·         Email - Input field that should contain an email address
·         Number - A number
·         Pick List - Selection from a list of custom values
·         Pick List (multiple selection) - Multiple selection from a list of custom values
·         Url - A Web link of which when its clicked, it navigates to the appropriate
·         Label – A bolded text used to indentify something

Step 1.3 > Data fields created will be displayed in the Profile Field to be included in the layout settings.
Step 2 > Add Data Fields into Profile Field

The data field you created should appear here. Select the data field and apply them to the Default or a new Profile Field. Once completed, you can assign users to the profile. User view will be limited to the Profile Field assigned to them respectively.

Note: One user can only be assigned to one profile field.

Step 2.1 > Click Add/Edit Button

Step 2.2 >  The Created Data Field Will Appear Here

Step 2.3 > Under the Edit Profile Field settings, you can:

·         Select Admin or User view
·         Apply data field to the Profile Field

Displayed on the right column (Circled in Red), is the default fields available in this Profile Field.

Displayed on the left column (Circled in Blue), is your Customized Data Field that can be added into the Profile Field.

> Drag and drop any required data field from the left column to the right column.

> You can also remove data fields from the right column using same method (drag and drop to the left column) or clicking on the Disabled button. 

Step 3 > You May Check the Data Field in the User Layout

Click User > Manage User > Click Edit


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