Ingress/TCMS V3 - Configure Open Schedule / Open Shift / Flexible Shift with Qualify Minutes before shift starts feature
Open schedule also known as Open Shift or Flexible Shift is a function for allowing all users to enter any shifts scheduled that were set in their group roster.
For example, Morning Shift starts from 7AM to 7PM and Night Shift starts from 7PM to 7AM. If a user comes to work at 7AM, the system will then automatically detect and label the supposed user as coming in for a morning shift.
Initially, Qualify Minutes will be shown as blank. However, it should be noted that the system by default will assign 60 minutes for Qualify Minutes. Hence, if Morning Shift starts from 7AM to 7PM, users are allowed to come in anytime between 6AM to 8AM.
However, if a user comes in too early or arrives too late (More than 60 minutes), you can refer to the steps below to assign a new time for Qualify Minutes in order for the system to be able to detect the correct shift schedule.
Step 1 – Configure shift schedule using Daily schedule type.
For example, the usual schedule: Morning – 7AM to 7PM / Night – 7PM to 7AM
# Additional Info
For the system to function correctly, please ensure that the schedule timing for each shift does not overlap with one another.
Example of schedules without the time overlapping:
Morning – 7AM to 7PM / Night – 7PM to 7AM OR,
Morning 7AM to 3PM / Evening 3PM to 11PM / Night 11PM to 7AM
Example of schedule with the time overlapping:
Morning – 7AM to 7PM / Noon – 12PM – 12AM / Night 7PM to 7AM
Steps 2 – Configure group roster for Open Shift / Open Schedule / Flexible Shift Create weekly roster
Click button Edit > Click Auto Schedule
Select schedule number for Open Schedule
After clicking OK, the group roster will be shown as below:
Step 3 – Set time for Qualify minutes before shift starts
Initially, the box is set as BLANK. Therefore, the system by default is already assigned at 60 minutes. That means for schedule 7AM to 7PM, a user can come to work anytime between 6AM to 8AM and the system will be able detect the correct schedule number.
However, if users happen to come in too early or arrives too late (more than 60 minutes), you will then need to increase Qualify Minutes time by following the steps below:
Steps 3.1 – Open schedule > Click Clocking Range > click Edit
Step 3.2 – Untick ‘Replace with latest clocking’ for column Out and Done > set Qualify minutes before shift starts as 120 minutes > save
Steps 3.3 – please follow the same steps for other daily schedules.
# Additional Info
Whenever you set ‘Qualify minutes before shift starts’ time, the ‘Replace with latest clocking’ feature will be disabled. Therefore, to ensure that ‘Replace with latest clocking’ feature continues working properly when setting time for ‘Qualify minutes before shift starts’, you need to untick ‘Replace with latest clocking’ for column Out and Done.