How to Fix Attendance for Missed Punch Data in TimeTec TA


Introduction
Employee's attendance data is valuable for companies to generate relevant reports to help manage your workforce. In the case which employees have forgotten to punch in, there will be no attendance record available to be generated from. However, with the solid evidence and discretion, the admin is able to accomplish, these data can be edited manually into the system. This article will be guiding the admin with the steps that need to be done when employees have encountered such a situation.

How to View Missed Punch Data
1. To view any missed punches by the users, go to Report > Attendance Listing > Tardiness Report by User. 

2. Before you generate the report, please ensure you have ticked the ‘Missed Punch’ and click ‘Submit’ to generate the report.

3. Below is an example of the generated ‘Tardiness Report by User’.
Red Box: ‘MP’ Referring to Missed Punched. The symbol ‘●’ indicates Missed Punch was detected on that particular date. 
Blue Box: Total of Missed Punch in the selected period of date.

How to Fix Attendance for Missed Punch Data
1. The process of fixing attendance data shall be done by an authorized user which has been already assigned as the Admin in TimeTec TA. 

2. Go to Attendance > Attendance.

3. Filter the date and the name that you wish to fix the attendance for missed punch data and click the filter button.

4. Click the ‘Pencil’ icon to edit the attendance data.

5. In this pop out, you can fill in the missing attendance data and it is advisable to fill in the remark as well. Click the ‘tick’ button to save.

6. Once the missing attendance is saved, all the information will appear in the attendance sheet. Please note that the edited data will display in BOLD to indicate the data has been manually edited and filled in by the Admin.

7. This process will also reflect in the data on the Attendance Report. Below is an example of the Electronic Time Card Report generated for user No 5. By adjusting the attendance data, it will also recalculate the work and short hours calculation to ensure all the parameters are in line with the schedule setting.  

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.
attendance record

How To Create Patrol Routes And Assign Checkpoints Using The Patrol Route Feature



Introduction
When executing plans for patrolling, the guards will need a  proper route to follow in order to ensure that the essential areas are covered and will be properly protected. The patrol route will indicate which areas the guards are required to guard. For that, the management will need to include a checkpoint(s) into your route so that the patrolling can be run smoothly and accordingly.

Process
Step 1 - Login to TimeTec Patrol, click routes > choose patrol routes

Step 2 - Click add

Step 3 - Fill up the routes ID and routes name

Step 4 - Now you can move the checkpoint into the patrol routes by clicking on the checkpoint

Step 5 - If you have mistakenly shifted the checkpoint, you can also undo it and rearrange it again.

Step 6- After inputting all checkpoints into the routes, you can choose between follow sequence and random scan.

Follow sequence - Patrol checkpoint scans must follow the setup checkpoint accordingly. 
Random scan - Patrol checkpoints can be scanned randomly for as long as the guards have checked.

You can set the interval scan and the tolerance period for patrolling to be carried out from the first checkpoint to the last checkpoint.

Interval scan - Expedition time from one checkpoint to another.
Tolerance - A tolerance period if the guards arrive late at the checkpoint(s).
Step 7 -After the configuration has completed, click submit to proceed.

Step 8 - Now, you have successfully created the patrol route and can proceed to assign the checkpoint(s) onto your desired patrol route.

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.
assign checkpoints

Adding BLE-2 as Access Point in TimeTec Access



Introduction
TimeTec BLE-2 Control Board functions as an intermediary device between a user’s Mobile App and the Door or Turnstile controller, whereby a user can tap on his/her Mobile Apps, send a voice command, or scan a QR Code to unlock the TimeTec BLE-2 via Bluetooth connection. Users no longer need to carry access cards or other physical access gadgets, this installation uses your smartphone as the ONLY credential powered by the Bluetooth Low Energy (BLE) technology to get encrypted access activities of the Access Point in real-time for high transparency and extra security.

Process
Step 1 - Log onto TimeTec Access, go to the Access Point tab > click Manage Devices > BLE Devices. Click the Add button, then insert BLE-2’s serial number and name of the location. The Serial Number can be retrieved at the back cover of the BLE-2.


Step 2 - Assign added BLE-2 to the Access Point by click on Access Point tab > Manage Access Point > Select Access Point and click on the Add button.

Step 3 - Select Added BLE-2 from the list and click the Save button.


Step 4 - Additionally, you may enable the ‘In and Out status’ function if required. This will require all users of the TimeTec Access mobile app to scan the QR Code (install at Access Point) in order to get access at the Entry or Exit via setup Access Point. You may also acquire the QR Code sticker provided at the BLE-2’s box. Please click on the QR icon to print it otherwise.



Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.

Access control

How to Link TimeTec Access with EpiCamera



Introduction
EpiCamera’s cloud-based system eases the setup towards numbers of compatible IP cameras and/or webcams for storing the data online.

Linked Epicamera system with TimeTec Access helps to enhance the security of an Office/Building area with its cloud surveillance system. By installing IP Cameras at the perimeters of an Office area, all guard houses and common areas will capture all suspicious identities so as to be used as solid evidence in the case of a break-in, vandalism, etc.

Process
Step 1 - Sign up for an EpiCamera account and add a camera.
You may refer the following guide on connecting the camera with EpiCamera:

For more information on the supported camera, you may refer to this link: https://www.epicamera.com/supportedcamera

Step 2 – On TimeTec Access, login to your EpiCamera account in System Settings > EpiCamera Account. Insert your EpiCamera's username and password.

Step 3 - Add cameras at Access Point > Manage Access Point > select added Door  >  click on the Edit button


Step 4 - Select the cameras and add them into the camera listing. Then click the Save button.

Step 5 – After cameras have been successfully added, you will be able to view them by going to Monitoring > Live Camera View > select Location/Branches to view EpiCamera.

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.
Access control

How to Customize User Duty Roster in TimeTec TA



Introduction
Each user has his/her own duty roster which contains his/her duty on the specific dates. Choose weekly, bi-weekly, or yearly calendar views and click at the table column to edit the Schedule or to add Leave or Holiday.

Process
1. Go to Schedule > Customize User Duty Roster

2. Click on the user roster 

3. Customise user Shift and Day Type > Choose effective date > Save & Generate

The Customize User Duty Roster allows you to change all listed information below:
Day Type
       - Schedule 

       - Leave

       - Holiday

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.
Assigning Schedule

View Attendance Data in TimeTec TA



Attendance plays an important role for HR staff to calculate staff payroll and determine staff performance in the industry. Hence, missing attendance records in the system can be crucial if a member of the staff claims that he/she has attended to work. This may result in staff attendance discrepancy.

Attendance Sheet
The attendance sheet is the fastest and easiest way to view users’ attendance data. You can filter the attendance sheet by selecting a few criteria such as date range, organization structure, group duty roster, and schedule number. The attendance data is available for a period of 2-year only, and all the data surpassed this period of time will be automatically moved to the archive section.

1. Login to TimeTec TA https://www.timeteccloud.com/.
2. Go to ATTENDANCE > Attendance.

3. The attendance sheet can be filtered based on your information requirements.

4. The displayed column can be managed by clicking on the manage column icon.

Generate Attendance Data
Generate attendance data is compulsory when changes have been made to your schedule setting. This step is important as it ensures that your attendance data follows the latest settings and that the attendance data generated is correct. Select the date range for new rules to be applied. The new changes will only affect the attendance data within the chosen date range.

Note: For immediate data rendering, please generate attendance only for 1 user with a date range of 31 days or less. A large attendance data selection could take up some time to complete the data generating process. If you are generating a large selection of data, please be patient. Once the process is completed, you will receive a notification. 

1. Go to ATTENDANCE > Attendance > Manage > Generate

2. Select user > Choose Date range > Submit

Report
Electronic Time Card Report

Electronic Time Card report is the standard and common report used by organizations to view the detailed attendance data for every staff. It displays the general user attendance records which consist of the users’ clocking activities of up to 14 columns including calculated work time, breaks, overtime and work hour shortage, in a chosen date range. This report also contains the summary of attendance, tardiness and leave taken by the selected users.

1. Go to Report > Attendance Listing > Electronic Time Card

2. Select users > choose date range > “Submit” to generate report
Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.
attendance data
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