Creating an Open Schedule for Shift Roster

Tuesday, May 31, 2016 TimeTec 3 Comments

In an organization that has several working shift schedules without any fixed pattern the management may conveniently adopt this Open Schedule Roster to adjust accordingly to their requirement.

This roster is a solution to tackle their difficulties in assigning the correct shift schedule for each user. In this Open Schedule Roster, the system will automatically assign the respective shift schedule for each worker based on the 1st clock-in of the day.

However, each shift MUST NOT contain an overlapping time between each other to avoid redundancy on the clocking schedule. Furthermore, the system can only accommodate a maximum of 3 schedules in this open roster arrangement.

The management team of a company may skip the hassle of thinking or managing fluctuating odd shifts. Once the Open Schedule Roster has been set up, the system will automatically allocate appropriate shift schedule based on the users' verification time at the terminal.

Please be informed that the below configurations are done on Ingress software, as shown in the accompanying images. However, this can also be applied in TCMSV3 to achieve comparable results, as the configuration is similar with only a slight difference in the interface.

1.   Create a daily schedule for the morning shift. Fill in the IN and OUT column, for example: IN-07:00 OUT-15:00.  

2.   Create a daily schedule for the evening shift. Fill in the IN and OUT column, for example: IN-15:00 OUT-23:00.

3.   Create a daily schedule for the night shift. Fill in the IN and OUT column, for example: IN-23:00 OUT-07:00.  

4.   Create a weekly group duty roster for the open schedule roster. Go to Open Schedule Shift Roster > Edit > Auto Schedule > Assign the clocking schedules 1, 2 and 3 and the Day Type column.

5.   Once done, click OK and Save. It will not show any clocking schedules in this particular roster. This is due to the system that automatically allocates the appropriate shift for each user based on the verification time in the attendance sheet.

Note: The schedules' timing must not overlap each other. For example, if you have shifts from 10am – 5pm and 3pm to 10am, the open schedule function will not work.


  1. What if i have a 16 hours straight duty
    For emergency reason, instead of 3-11PM is 3PM to 7AM(on the next day) duty?

    3-11 & 11-7Am

    1. How can i do that in an open schedule in shift roster.

      In our hospital, we have 3 shifts
      7Am- 3 PM
      3PM - 11 PM
      11PM -7 AM

      but there are instances (emergency reason) your reliever is absent. You have no choice to be on straight 16 hrs duty.

      How can we do that on this biometric?

  2. Dear Sir,

    Good day to you.

    In regards to your inquiry, you can set the Open Schedule Duty Roster if you have three different clocking schedule that is not overlapped with each other. There is no issue if the user need to work for 16 hours straight as long as not more than 24 hours. You just need to makes sure you set the correct minutes in 'Qualify minutes before shift starts for rotational shift only'. You can refer tips from link below for more details on open schedule configuration.


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