TCMS V2 – Sending Reports Automatically

Tuesday, March 18, 2014 FingerTec 34 Comments

As a software developed for centralizing and managing time attendance data, TCMS V2 boasts powerful features that can be used for automating time attendance tracking. One of these features is to configure the software to automatically send specific reports, such as sending electronic time cards of all employees to every manager on the first of every month. These reports will be delivered as emails via an SMTP email server.

Before proceeding with the following steps, you will need to download the patch file, TCMSV2ReportSchedular, and save it into the TCMSv2 folder.

Step 1 – Run the Report Scheduler

Go to System Settings > Report Scheduler > Click Add Report > Select the report that will be sent out automatically.


Step 2 – Configuring the Details of the Report

1. Click on File and select the format for the report, for example, PDF.

2. Filter the reports by GroupDepartmentSection or an individual's Employee ID.

3. Click on Email to configure your recipients’ email addresses and SMTP server settings.

Step 3 – Configuring the Duration for Sending Reports Automatically

Configure the options in the following columns:

Every: Send the report either on weekdays or on a specific day of the month, for example, the first of every month.

Run Time: Set the time for the software to start generating and sending in the reports. Before the time starts, make sure that all records from the connected devices have already been downloaded. This is to confirm that all reports are fully complete with attendance records.

Data: Set the range of attendance records to send, for example, Current payroll cycle.

Start Run: Determine the starting date to apply the automatic sending process.

Enable: Activate the automatic sending process by ticking the box.

This feature offers a more systematic approach to generating and sending reports to relevant employees. Selected reports can be scheduled to automatically send on appropriate dates, saving the company time and effort and allowing the extra time to be utilized on other issues.

34 comments:

  1. Hi,

    it can't seem to send an email to a recipient....after setting up the SMTP details. "Print Job fail"

    ReplyDelete
    Replies
    1. Hi Henry Otto,

      Regarding on your inquiry. I'm already reply on your previous email.

      Delete
  2. This comment has been removed by the author.

    ReplyDelete
  3. Can't find Report Scheduler under system setting...shall I just copy the TCMSV2ReportSchedular.ZIP into the folder, unzip it? or click on the EXE file?

    ReplyDelete
    Replies
    1. Hi Michele Recchia,

      First of all extract the TCMSv2 Report Schedular.ZIP. Then copy the file and paste into TCMSv2 folder. For information there is 2 file named 'rptsche' and 'RptService'. Once completed, open your TCMSv2 software. You will find the Report Scheduler function under System Option. Thanks.

      Delete
  4. This comment has been removed by the author.

    ReplyDelete
    Replies
    1. For Temporary, please select report format as PDF instead of XLS Data.

      Our programmer in the middle of checking the XLS Data "Print Job Fail" issue.

      Delete
  5. Hi, My reports ie. "Electronic time card" are printing in two pages. The Reports came formated for Letter by default. We use A4. Is not possible to configure the paper format by default with the printer options configuration instead of a preconfigured format (letter)?

    ReplyDelete
    Replies
    1. Hi, Please update your TCMSv2 software to the latest version (2.2.025) from the following link. http://www.fingertec.com/download/FingerTecTCMSv2Setup.zip
      Kindly update and email to us if your problem still not resolve at support@fingertec.com. Thanks.

      Delete
    2. Hi Sharul,
      The problema is not with the TCMS report function
      but the problem is happening with "Sending Reports Automatically" when executing by the scheduler .

      Delete
    3. Hi Tecnet Angola

      Can you provide the team viewer id and password so that I can assist you remotely. You can download our FingerTec Teamviewer software at: http://www.fingertec.com/download/FT-RemoteDesktopSupport.zip

      Delete
  6. I get Error! 169: day2day error

    ReplyDelete
    Replies
    1. Hi, Can you provide the details problem together with the screen shoot picture and send to support@fingertec.com for further checking. Thanks.

      Delete
  7. Hi i am using FingerTec TCMS v2.2.025 and i downloaded the zip file and extracted and then copied in the TCm folder. I am still not getting Report Scheduler in System Setting. Any Help will be grateful.

    ReplyDelete
  8. Hello Arqum Tariq,

    Please kindly copy the files only without the folder into TCMSv2 Folder. Please let us know if it works.

    ReplyDelete
    Replies
    1. Hey i got it but how do i set the email to which the reports are sent to.

      Thanks.
      -

      Delete
    2. Hi Arqum Tariq,
      Kindly provide us the details of your query. For information these features will configure the software to automatically send specific reports, such as sending electronic time cards to any employee or manager via email.

      Delete
  9. Yeah. That is a big one, especially to blog owners.
    Time Attendance System

    ReplyDelete
  10. Hi.This month My reports are displaying wrong OT hours for some records. I have sent mail for help and reminders but still no reply. What should I do?

    ReplyDelete
    Replies
    1. HI Khuzafa,

      We already replied your email, please check your inbox and wait for your re seller to assist you in a while.

      We appreciate your concern and patience.

      Delete
  11. Hello, I am using TCMS v2.2.027 The report work successfully when I run the report manually but it doesn't work on the schedule. after checking RptService log file i found the following error : 12/06/2015, 12:34:43 StartServiceCtrlDispatcher failed, error code = 1063 .
    Please advise

    ReplyDelete
    Replies
    1. Hi Tareq Badareen,

      Good day to you

      May I know, what is the current TCMSv2 Software version? You can check by clicking System settings > What's new in this release.

      At the same time. I have tested TCMSv2 Software version v2.2.027 16-10-2015 , found report scheduler working follow the schedule.

      Lastly, for better support to solve your issue, please email to support@fingertec.com

      Delete
  12. hi pals
    pls i cant generate reports on my fingertec tcmv2 it gives me an error message :"invalide memeory file "
    any help please
    its urgent

    ReplyDelete
    Replies
    1. Hi Reginald Sam,

      Good day to you.

      Please send your whole TCMSv2 folder to support@fingertec.com for checking purpose.

      Appreciate your feedback

      Delete
  13. hi
    can i Chang the Symbols (AB,L1,L2,L3,.......) IN REPORT
    TO ANY Symbols LIKE X OR ANY THINK

    THANKS

    ReplyDelete
    Replies
    1. Hi Florens SS,

      Can we know which report that you referring to? Appreciate if you can printscreen the report and also the symbols that you wish to change to support@fingertec.com; so we can assist you better.

      Thank you,
      Lim SF

      Delete
  14. Hi,

    TCMS V2 System since a last week the system cannot download data from terminal automatically every day. We need to download the data from terminal manually. before that the system is download the data automatically we no need to do anything but since last week cannot ready. can show me how to set back automatically download data from terminal.

    ReplyDelete
    Replies
    1. Hi Mr Saankarganesh,

      Good day to you. Kindly refer to the link below for guidance to re-configure the automatic download interval for TCMS v2 softwarE:

      http://www.fingertectips.com/2012/05/setting-automatic-download-interval-in.html

      Thanks.

      Delete
  15. Hi Mr Farid,

    Actually i did this before but still not download automatically.

    ReplyDelete
  16. HAI PLEASE HELP ME TO DOWNLOAD THIS SOFTWARE

    ReplyDelete
  17. HAI PLEASE HELP ME TO DOWNLOAD THIS SOFTWARE

    ReplyDelete
    Replies
    1. Dear Customer

      You can download the TCMSv2 software at http://www.fingertec.com/download/FingerTecTCMSv2Setup.zip

      Report Scheduler - http://cache.fingertec.com/download/TCMSV2ReportSchedular.zip

      If there is any other information required, do let me know so I may assist you accordingly.

      Delete
  18. Hi,

    We recently used fingertec TCMS v2 at our office. The first month the attendance records showed precisely. But now we are in the second month, and even though everyone has scanned daily the attendence report still shows absent. It's like the scanner didnt save any of the scans.

    What does this mean. Please help

    ReplyDelete

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